The Baruch College Faculty Handbook

Last
updated on 1/13/2015

The Department of
Public Safety is open 24 hours a day, 7 days a week. They’re committed to providing a safe and secure environment on campus and within the Baruch Community. As a law enforcement agency to this unique community, projecting a proactive and preventative reaction to crime is the constant goal. An Assistant Director is always present on campus while classes are in session.

Main Office
17 Lexington Ave. (23rd St.)
Room 102
Phone: (646) 660-6000
Fax: (646) 660-6001

Newman Vertical Campus
One Bernard Baruch Way
55 Lexington Ave.(24 St.)
Phone: (646) 312-4888

Telephone Numbers

Public Safety (main number): 646 660-6000
Emergency number (Baruch College): To report an EMERGENCY on campus, use any campus phone to call 3333 or use your cell phone to call 646-312-3333.

Emergency number (New York City): 911 (call in the event of immediate danger)

The Security and Public Safety unit consists of the Director of Security, an Associate Director for Operations, and three Assistant Directors who oversee: Training and Procedures, Fire Safety/Fire Drills, Special Events, Scheduling, Records, Officer Discipline and Supervision, Alarm Systems, Technical Equipment, Investigations and Crime Prevention, Key Control and Supervision of Locksmiths, Lost and Found, Assignment and Maintenance of College Vehicles, and the Supervision of the CUNY Card I.D. and Access Control Center. The Security unit also includes 9 Campus Peace Officers(Sergeants), 40 Campus Peace Officers (Patrol Officers), and 16 Campus Security Assistants augmented by contract security. Campus Peace Officers are sworn Officers of New York State and have arrest powers. All Officers undergo training, which involves: classroom instruction on Law, Communication Techniques, Customer Service, Substance Abuse, Disability Awareness and Arrest Processing. Mandatory updated training on these courses are given on a yearly basis. All Officers must receive certification each year in Cardio-Pulmonary Resuscitation, First-Aid and Use of Weapons.

Guest Policy

All guests visiting a Baruch College campus building must sign in to the visitor’s log located in the lobby of each building. Visitors will be signed in by the Public Safety Officers after the visitor displays valid I.D. (i.e. driver’s license). If the visitor does not display valid I.D., he/she will not be admitted to the building. In this case, the visitor will be referred to the Public Safety Office.

Property Removal

·  On-Campus Property Relocation Form:

BEFORE AN ASSET IS MOVED, the individual requesting the move MUST complete the On-Campus Property Relocation Form, and notify BCTC or Department IT personnel to relocate the equipment A completed copy of
the form MUST be forwarded to the Facilities Property Coordinator. Fill out the On-Campus Property Relocation Form. The purpose of this procedure is to facilitate the record keeping required by the City University of New York. This communication allows the Facilities Property Coordinator to insure the accuracy of maintaining the college’s inventory and the integrity of the database.

·  Off-Campus Permit:

BEFORE AN ASSET IS TO BE LOCATED OFF-CAMPUS, the Faculty/Staff in possession of the equipment MUST complete the Off-Campus Permit and obtain all required signatures.  Fill out the Off-Campus Permit.

Note 1: The Director/Chairperson must approve any item that is located off-campus by signing the Permit. If an item is moved from the campus for the first time, Public Safety must sign as well. A completed copy of the Off Campus Permit MUST be forwarded to the Facilities Property Coordinator.
Note 2: ALL Off-Campus inventorial equipment MUST have a CUNY Barcode label affixed to the item(s).  If it does not, please contact the Facilities Property Coordinator.

Special Assistance

To provide a safe environment for Baruch faculty and staff personnel, the Public Safety Department requests that those who have health issues and work on weekends or outside of business hours (9 am to 10 pm) inform the Public Safety Office in writing of their schedule and special needs.

Off-Hour Access
Baruch College’s policy for off-hour access distinguishes between two different circumstances: (1) buildings are open, but no classes are scheduled, or (2) buildings are closed and classes are not in session.

When buildings are open and there are no classes scheduled, faculty and staff are given normal access to their offices. If a visitor has an appointment with a staff or faculty member, the public safety officer will contact the staff/faculty member and inform the member that the visitor is in the lobby. If the staff/faculty member agrees to meet with the visitor, the public safety officer will print the visitor’s name on the sign-in sheet. All visitors must show photo identification before being admitted.

When buildings are closed and classes are not in session, no one will be admitted without proper authorization and a valid Baruch I.D. Proper authorization means that an off-hour access notification form is prepared indicating the date, time, building, room, name of the person to gain access, and the reason. This form will be prepared by the Public Safety Office Administrative Assistant between the hours of 9 am – 5 pm, Monday through Friday. The public safety officer will print the name of each person and their destination on the sign-in sheet when he/she arrives. Everyone must sign out when leaving the building. Should plans change during non-business hours, please call the Public Safety Department (646-660-6000) and we will make sure the appropriate forms are completed for pickup on arrival at the college.

It is imperative we know of your presence in the building. If there are any questions concerning the off-hour access policy, please call the Public Safety Department at 646-660-6000 and we will assist you.

Accessibilityto Places within Baruch
Fire Department regulations and building management policy stipulate that all locked areas in office buildings must be accessible. These rules protect life and property in the event of fire or other emergency (broken pipe, electrical malfunction, etc.). Therefore, do not secure any space with a lockset not installed by the college locksmith. If you do, the lock will be removed and replaced by the locksmith with an approved Baruch lockset.

Building Evacuations

In the rare event that we have to evacuate personnel from a building, Baruch Public Safety will initiate the following policy:

• A message will be transmitted over the public address system informing people that they must leave the building immediately. You will receive directions to use the nearest available stairwell. DO NOT USE ELEVATORS and DO NOT PANIC. Members of the Baruch Public Safety office and fire wardens will assist in the evacuation process.
• If there is a power failure, there will be no public address message transmitted. In this case, Baruch Public Safety officers will respond and direct an orderly evacuation. The stairwells will be illuminated by emergency back-up lighting. As in all emergency evacuations, DO NOT USE ELEVATORS and DO NOT PANIC.
• In the event of an emergency, particularly a fire, Public Safety needs to be able to locate faculty and staff members who might need special assistance. If you have such a need, let the Director of Public Safety know. All disclosures will be kept confidential.

Mail Safety
The likelihood of receiving a bomb in the mail is extremely remote; however, be aware of the following:

A bomb can be enclosed in a parcel or an envelope and can be extremely dangerous. However, mail bombs have some unique characteristics, which, if recognized, can prevent a tragedy.

Mail bombs may bear restricted endorsements such as “Personal,” “Private,” or “Confidential.” If the addressee does not ordinarily receive this type of mail, be suspicious. The addressee’s name or title may be inaccurate or misspelled. The package may contain excessive postage to assure delivery, and the return address may be missing, inaccurate or show a cancellation/ postmark different from the return address. The name and address may be in distorted handwriting, prepared with homemade labels or cut-and paste lettering. The item may have protruding wires, foil, oil stains or may emit a strange odor. Envelopes may be rigid or bulky in the center. The handler may hear sloshing, buzzing or ticking sound.

If you are suspicious of a mailing and are unable to verify the contents with the addressee or sender, do not take a chance: leave the envelope/parcel where it is, evacuate the immediate area and notify Public Safety’s EMERGENCY line (646) 660-3333, without delay. DO NOT OPEN the item or tamper with it in any way.

Please call the Public Safety Department at 646-660-6000 regarding any questions or concerns.

Keys

To obtain a key for an office, desk, or cabinet, an employee of Baruch College must fill out a “Key Work Request.” This form can be picked up in academic departments or at the Public Safety Office (17 Lexington Avenue, Room 102). The form must be completely filled out, including the signature of the department Chair. Without the Chair’s signature the key will not be produced. After the “Key Work Request” has been filled out it should be brought to the Public Safety Office. The locksmith will then cut the key. After the key is made, Public Safety will ask the employee to pick up the key. Keys will be released only to employees with a Baruch College I.D.

William and Anita Newman Library – Access Policy
Access to the Newman Library is generally restricted to members of the City University of New York (CUNY) community who present valid identification.

The CUNY Community:

• Current Students
• Faculty
• Staff
• Baruch Alumni* (Other CUNY alumni have access only to their home campus library), This is the CUNY Policy, you may view the CUNY website: Policies and Guidelines for CUNY Libraries
• Retired Faculty & Staff

SPECIAL PERMITTED

• Empire State College
• Friends of the Newman Library

Newman Library Building – Computer Labs
BCTC Lab is restricted to Baruch College Students, Faculty, and Staff use ONLY.

You MUST have a active Baruch ID Card to use the Lab.

Continuing Education students and BCAA Alumni are not permitted to use the open computer Labs on the 6 floor or In the VC building. However the BCAA Alumni are permitted to use the computer lab in the Library, Room 545 and Continuing Education students are to use Continuing Education Labs in the 23rd Street Building.

More information can be found by visiting the Department of Public Safety’s website.