Spring 2026 grading memorandum

May 11, 2026

Dear Spring 2026 faculty:

Grading will be available in your CUNYfirst Faculty Center during the dates noted below.

Spring 2026 Grade Submission Timeline

Key Reminders:

• You may submit grades from any location using the CUNYfirst online grading system.
• To successfully complete your grade submission on CUNYfirst, you must complete all three steps:
  1. SAVE the grade roster after entering and reviewing final grades for all students.
  2. SUBMIT GRADES TO REGISTRAR to enable the posting option.
  3. POST the grade roster so students may view their final grades on CUNYfirst.

Grading Guidelines:

• Grading scale and definitions
  • Undergraduate grading scale and definitions
  • Graduate grading scale and definitions
    • Grades of WU, D and D+ are not assigned to graduate courses.
• INC (Incomplete) grade
  • An INC grade may be assigned if:
    • The student has earned an average of 50% or higher on completed coursework.
    • The student’s work for the term is incomplete.
    • The instructor agrees that the reason for the delay is valid.
  • It is strongly recommended that the instructor and student establish a written agreement outlining:
    • The grade and percentage of work that has been completed,
    • The missing work and the method and timeline for completion,
    • The weight of the incomplete work in calculation of the final grade.
  • All incomplete work must be submitted by the end of the following term (last day of final exams).
    • An unresolved INC will automatically lapse to a FIN, which is equivalent to an F grade.
• PEN (Pending) grade
  • A PEN grade should be assigned when there is a suspected academic integrity violation.
  • Faculty must submit an academic integrity violation report to the Dean of Students Office.
  • An unresolved PEN will lapse to an F if not resolved by the end of the next term (last day of final exams).
• WU (unofficial withdrawal) grade (UNDERGRADUATE STUDENTS ONLY)
  • A WU grade should not be assigned to undergraduate students solely because they missed the final exam.
    • Instructors must be able to reasonably determine that the student stopped participating before the final academic component of the course (e.g., final exam, final paper, final project).
  • A WU grade is appropriate when all of the following conditions are met:
    • The student stopped participating without officially withdrawing.
    • The student did not drop the course and is not eligible for an incomplete.
    • The student did not complete enough work for the instructor to calculate a final grade based on the course syllabus.
  • A WU grade should never be used in place of an F grade.
    • An F grade is an earned grade, indicating that the student completed the course but did not meet learning objectives or outcomes due to poor performance.

Why timely submission matters:

Failing to submit and post grades on time causes significant disruptions for students:

• Many courses are prerequisites for Summer/Fall 2026 enrollment.
• Delays in grading may postpone degree conferral.
• Financial aid processing and students’ tuition reimbursements depend on timely grade posting.

POST-DEADLINE GRADE SUBMISSION POLICY

Grade rosters cannot be submitted through CUNYfirst after the deadline. If you miss the deadline:

1. Access your grade roster on CUNYfirst Faculty Center.
2. PRINT the CUNYfirst grade roster to PDF.
   Do not download the roster to Excel, copy it into Word, or use any other format before printing to PDF. These formats will not be accepted.
3. RECORD the grades on the grade roster.
4. SIGN the PDF (signature fonts are not accepted).
5. EMAIL the signed PDF from your Baruch email address to GradeRosters@baruch.cuny.edu.

Additional Reminders:

• Once your roster has been posted, any request for grade changes must be initiated via the online Grade Change process on CUNYfirst.
• Grade changes related to the completion of INC grades and/or the resolutions of PEN grades must be submitted, approved, and processed by the Office of the Registrar by May 29 (Spring 2026 grade submission deadline).
  • All grade changes must be submitted via the online Grade Change process on CUNYfirst.
  • Unresolved INC grades will lapse to FIN, and unresolved PEN grades will convert to F on May 30.
• For technical assistance with CUNYfirst, please contact the Baruch Computing and Technology Center (BCTC) Help Desk.
• For questions regarding grading policies, email GradeRosters@baruch.cuny.edu.

Ken Eng
Associate Registrar

Office of the Registrar
Baruch College, City University of New York

www.baruch.cuny.edu/registrar